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Terms and Conditions of Registration

Contents

A. Registration Fees Schedule & Early Bird Rates

B. Payment Information

C. Confirmation

D. Cancellation of Conference

E. Cancellation Policy

F. Substitution of Registration

G. Liability

H. Event audio/video recording and photography

I. Contact Information

A. Registration Fees Schedule & Early Bird Rates

Table 1. Workshop and Conference Fee Schedule prior to 1 Dec 2014

Category Workshop (USD) Workshop (JPY) Conference (USD) Conference (JPY)
APAN Member, APNIC Member, APIA Member & Students* 500 50,000 360 36,000
Standard 500 50,000 480 48,000

Table 2. Workshop and Conference Fee Schedule from 1 Dec 2014

Category Workshop (USD) Workshop (JPY) Conference (USD) Conference (JPY)
APAN Member, APNIC Member, APIA Member & Students* 500 50,000 450 45,000
Standard 500 50,000 600 60,000

Table 3. Social Events Fee Schedule

Socials Opening Reception Tech Girls Get Together Closing Social APNIC Closing Dinner
Date 2 Mar 2015 4 March 2015 5 March 2015 6 March 2015
Fee Free Free Free USD 70 or JPY 7000
Additional Ticket USD 70 or JPY 7000 N/A USD 70 or JPY 7000 USD 70 or JPY 7000

Notes

1. Fees charged include entry to all official social events except for the APNIC Closing Dinner and include all applicable local taxes.

2. When checking in, Students will need to produce their IDs.

3. For registration inquiries, please contact secretariat@apricot.net. Credit card will be charged in USD and wire transfers will be charged in Japanese Yen (JPY).

B. Payment Information

Online payments via MasterCard & Visa for APRICOT 2015/APAN 39 will be processed through Malayan Banking Berhad in USD. You can also pay by wire transfer in Japanese Yen to the following bank account:

Bank name:Sumitomo Mitsui Banking Corporation
Bank branch:Akasaka Branch (825)
Branch address:3-3-5 Akasaka, Minato-ku, Tokyo 107-0052 JAPAN
Bank tel:+81-3-3586-2731
Account type:JPY Savings
Account number:9044204
Account name:APRICOT-APAN 2015 Japan Executive Committee Office
Swift code:SMBC JP JT

Registrants must state the payment reference number (found in the invoice generated by the registration system) when sending the wire transfer in order for the payment to be credited properly. An email with details of the wire transfer should also be sent to secretariat@apricot.net stating your payment reference number, remittance number, wire transfer amount, name, organisation and contact details (postal and e-mail address, telephone, and fax numbers).

Online Registration

It is highly recommended that you register online to secure your attendance well in advance of the conference start date. Early registration will facilitate in the planning of the conference. Delegates who have difficulties in making online registration payment should contact the Secretariat at secretariat@apricot.net to arrange an alternative payment method.

C. Confirmation

A confirmation letter will be sent to you by email upon completing the online registration form. Please keep it for your reference.

D. Cancellation of Conference

If for any reason the conference is cancelled, the APRICOT 2015/APAN 39 Organisers will refund in full, all registration fees received less bank or credit card charges. APIA, APAN, APNIC and all other entities, including but not limited to local organizers and supporting organisations of the event, will NOT be liable for any losses or damage suffered or incurred by the registrant or any other third party arising out of, or in any way connected with, the cancellation of the conference. Such losses or damage include, but are not limited to, loss of airfare, accommodation deposits or other associated costs or loss or damage to property.

E. Cancellation Policy

Cancellation Date Cancellation Fees
Before 1 Dec 2014 Wire Transfer or Credit Card Levy of USD50
Before 31 Jan 2015 50% of paid amount*
After 1 Feb 2015 100% of paid amount*

For refunds via wire transfer or credit card, a flat USD 50 or JPY 500 fee will be levied to cover bank administrative charges. The refund process may take up to 3 months from the conference closing date to complete.

F. Substitution of Registration

If you are unable to attend the workshop and/or conference, you may appoint a substitute to attend. Simply inform us at secretariat@apricot.net and quote your order number and the new contact details of the substitute registration. We will liaise with the new registrant directly.

G. Liability

If you are unable to attend the conference for any reason other than cancellation of the conference, the Organisers and other entities including but not limited to, local organisers, the host and supporting organisations of the event, will not be liable for any resulting losses, financial or otherwise. To the extent permitted by law, the Organisers have no liability whatsoever for any loss (including consequential loss), damage, expense, claim or proceeding in respect of:

a. Damage to, loss, destruction or loss of use of any real or personal property;

b. Any injury to, disease or death of, persons; or

c. Pure economic loss suffered by third parties, in respect of any act or omission, negligent, wilful or otherwise, arising out of or in any way connected with the conference.

Indemnity

The registrant indemnifies the Organisers against:

a. Any claim or proceeding that is made, threatened or commenced against the Organisers; and

b. Any direct or indirect cost, liability, loss (including consequential loss), damage or expense (including legal and other professional costs on a full indemnity basis) incurred by or awarded against the Organisers from a claim or proceeding commenced by the registrant, the registrant's estate or a third party on behalf of the registrant arising in any way or in connection with the conference.

H. Event audio/video recording, photography and live transcript

During the workshops, conferences and meetings, photographs may be taken by the host/organizer for use in their publications or other promotional material. In addition, many sessions are subject to video and audio recording for webcasting and archival purposes. By attending the sessions, you agree to allow the Organisers and other entities including but not limited to, local organizers, hosts, co-hosts and supporting organizations, the unrestricted right and permission to copyright and use, reuse, publish, and republish video and/or audio recordings, photographs, presentations or pictures of you or those in which you may be included. Also, live transcript services will be provided in some sessions. Due to the inherent difficulties in capturing a live speaker's words, it is possible transcripts may contain errors and mistranslations. The appointed Scribers and the Organisers accept no liability for any event or action resulting from the content of the transcripts.

I. Contact Information

Conference Secretariat
APNIC Pty Ltd
6 Cordelia Street
South Brisbane Qld
Australia
T: +61 7 3858 3100
F: +61 7 3858 3199
W: www.apnic.net
E: secretariat@apricot.net

APRICOT Networking Site and Mobile App

The APRICOT networking site allows delegates to see who's attending the conference and arrange meetings. It's linked to the free mobile app for APRICOT which is available from the Apple App Store or Google Play for Android devices. To use the site, opt-in during the registration process for APRICOT and you'll be sent a welcome email from Presdo Match (which powers the site) to set up a profile.

With the APRICOT mobile app you can:

  • View the complete APRICOT program and session details
  • Plan which sessions you’ll attend and build your own schedule
  • See who's attending the conference
  • View venue maps

App Store on iTunes Android Apps on Google Play

(Mobile App System Requirements: Android version 4.3 or higher; iOS 7.1 or higher)

APRICOT Peering Forum Meeting Maker

The APRICOT Peering Forum Meeting Maker is designed to help the peering community arrange meetings at APRICOT. You can create a profile directly on the website or use your existing Peering Forum Asia account if you have one.